Island Movement, St. Croix, USVI
Welcome to the Team
Complete each step below before your first day of training. If you have questions at any point, reach out to a manager at manager@islandmovementstx.com.
Before You Begin: Have These Ready
The new hire form takes about 10 minutes. Grab these before you start so you don't have to stop partway through:
- Everyone needs a clear headshot for their staff account photo. If you teach or provide a service (instructors, coaches, massage therapists, estheticians), also have your proof of active Professional Liability Insurance to upload, plus a short bio and a few photos ready so we can promote your expertise on Walla. You can attach them to the form, or email any additional marketing photos to manager@islandmovementstx.com.
- Your start date and the email address you want us to use for your Walla staff account and where you will receive your paystubs.
Before Your First Day
1
Complete Your New Hire Form Required
This is your first step. Fill out the form to give us your personal info, position, and a headshot for your account photo. If you teach or provide a service, you'll also add a short bio and a few photos so we can promote your expertise. We use this to set up your Walla staff account and get you on the schedule.
Complete New Hire Form →
2
Complete Your Tax Paperwork Required
The process depends on whether you're a W-2 employee or a 1099 contractor. Your manager will let you know which applies. Follow the path for your type below.
If you're a W-2 Employee
Step 1. Get the form. Download the current year W-4 from the IRS: irs.gov/pub/irs-pdf/fw4.pdf
Step 2. Fill it out whichever way is easiest: complete and print it ahead of time, print a copy and fill it in by hand, or do it in person on your first day (we have a printer onsite you are welcome to use).
Step 3. Sign it and hand it to your manager in person on your first day.
Form I-9 — Employment Eligibility Verification
The I-9 is a federal form that verifies your identity and your right to work in the United States. It is required for all W-2 employees and must be completed on your first day.
Step 1. You complete Section 1 on your first day of work. Your manager will have the form ready.
Step 2. Bring original identity and work authorization documents. Your manager must review originals in person — copies are not accepted. You need either one document from List A, or one from List B plus one from List C. Common examples: a US passport covers both lists on its own. A driver's license (List B) plus a Social Security card (List C) also works. See the full list at uscis.gov/i-9.
Step 3. Your manager completes Section 2 after reviewing your documents. Nothing further is required from you.
Questions about which documents to bring? Check the official USCIS list at uscis.gov/i-9 or ask your manager ahead of your first day.
If you're a 1099 Contractor
As a 1099 contractor, your W-9 is completed through Melio, our payroll system. Once your account is set up, you'll receive a secure email from Melio with a link to complete your W-9 and set up your direct deposit, all in one place. Open the link and follow the steps.
Set Up Your Accounts
3
Register for the Staff Portal & Walla Required
You'll have access to two systems. The Staff Portal is for training videos, SOPs, pricing, and scripts. Walla is the studio software you'll use every shift to clock in, view rosters, and check in clients. One you'll set up yourself, the other your manager sets up for you.
Staff Portal, Self-Service
As soon as you've submitted your new hire form in Step 1, go register for the Staff Portal. Doing this now means you can start the videos and pre-reading right away.
Step 1. Go to islandmovementstx.com/staff-portal
Step 2. Click Sign Up. Use the same email you used on your new hire form.
Step 3. Once registered, you'll have immediate access to the /staff site and all training materials.
Walla, Your Manager Sets This Up
Your manager will create your Walla account, usually within 1 business day of your new hire form being submitted. You don't need to do anything until you hear from Walla directly.
Step 1. Watch your inbox for a "Welcome to Walla" email.
Step 2. Open the email and click the link to create your password.
Step 3. Sign in to Walla for the first time. This is the software you'll use every shift to clock in, view rosters, and check clients in.
Trouble with either system, or haven't received your Welcome to Walla email after 1 business day? Reach out to manager@islandmovementstx.com.
Payroll & Pay Schedule
When you'll be paid
Pay periods close every two weeks on every other Friday. Your pay is sent by direct deposit (ACH), which takes up to 3 business days to clear. You can expect your deposit to land in your account by the Friday after the pay period closes.
Example: a pay period that closes Friday, June 19 pays out by Friday, June 26.
If you do not see your deposit by that Friday, reach out to manager@islandmovementstx.com and we will track it down.
Getting set up for direct deposit
- After you submit your new hire form, we set up your accounts.
- You'll receive an email from Melio, our payroll system.
- Open the email and click the secure link.
- Enter your direct deposit details on the secure page. That's all we need to pay you.
Required Viewing
Wellness Coordinators OnlyThe rest of this onboarding (Required Viewing, Pre-Reading, and clock-in instructions) applies to Wellness Coordinators only. If you're in a different role, your manager will direct you to the right training.
Watch both videos before your first day of training. They cover the Walla software you will use every shift. Chapters marked SKIP are management-only, you do not need to learn those parts.
Video 1 of 2, Required
Walla Front Desk & Instructor Training
The official Walla onboarding video for Wellness Coordinators. Covers the dashboard, clocking in, class roster, client check-in, client profiles, and appointments. Skip the sections noted below.
Skip these sections, management only
1:09–6:09: Cancel requests & Audiences • 8:44–9:47: Pausing or cancelling plans • 14:43–15:02: Issuing refunds
Video 2 of 2, Required
Client Profile Overview Tab
A detailed walkthrough of the client Overview tab in Walla. You will use this every shift when looking up members, checking their plan status, and answering their questions.
Skip these sections, management only
7:08–8:53: Freezes, plan changes & upgrades • 9:04–9:54: Credit ledger & payment method editing
Pre-Reading
4
Complete All Staff SOPs and Pass Every Quiz Required
What's an SOP? An SOP, or Standard Operating Procedure, is our documented, step-by-step way of doing a specific task at the studio — things like checking a client in, creating a new profile, processing a membership, or handling an instructor no-show. SOPs exist so that every shift runs the same high-quality way no matter who is on duty, so you always know exactly what to do, and so we can keep improving our process over time. When in doubt, look up the SOP.
What you need to complete before Day 1: Read all three parts of the SOPs (Parts 1, 2, and 3) and pass all three quizzes with a 100% score. Submit your quiz results to the Operations Manager at least one week before your first day.
Think of it like a written driving test before you get behind the wheel. The SOPs are your foundation — your training shifts are where you apply them. Arriving without completing this pre-work is not an option.
Priority reading for Wellness Coordinators — know these cold on Day 1:
SOP-02: Logging In · SOP-03: Shift Hours & Opening Prep · SOP-05: First-Timer Greeting · SOP-06: Creating a New Client Profile · SOP-07: Client Check-In
View SOPs →
What you need to complete before Day 1: Read all three parts of the SOPs (Parts 1, 2, and 3) and pass all three quizzes with a 100% score. Submit your quiz results to the Operations Manager at least one week before your first day.
Think of it like a written driving test before you get behind the wheel. The SOPs are your foundation — your training shifts are where you apply them. Arriving without completing this pre-work is not an option.
Priority reading for Wellness Coordinators — know these cold on Day 1:
SOP-02: Logging In · SOP-03: Shift Hours & Opening Prep · SOP-05: First-Timer Greeting · SOP-06: Creating a New Client Profile · SOP-07: Client Check-In
5
Review the Staff Pricing Guide Required
Familiarize yourself with our membership tiers, drop-in rates, intro offer pricing, Elements add-on, and key card deposit. You will be expected to quote these accurately from day one.
View Pricing →
6
Read the Operations Bible Recommended
A comprehensive reference covering Island Movement's philosophy, policies, team, and how we operate day-to-day. Read through it before your first week to get the full picture of how we work and what we stand for.
View Operations Bible →
Once All Steps Are Complete
🌞
You're all set.
Once you've submitted your new hire form, completed your tax paperwork, registered for the staff portal, watched the required videos, reviewed the pre-reading, passed all three SOP quizzes with a 100% score, and completed your direct deposit setup via the Melio email, you're ready for your first day.
Don't forget: bring your original I-9 documents with you on Day 1. We will verify them in person.
If you have questions at any point before then, reach out to a manager.
manager@islandmovementstx.com
Don't forget: bring your original I-9 documents with you on Day 1. We will verify them in person.
If you have questions at any point before then, reach out to a manager.
Key Contacts
Who to reach out to
Training questions
manager@islandmovementstx.com, Manager
Tax forms
manager@islandmovementstx.com, Manager
General studio
Studio phone
Address
53 King Street, 2nd Floor, Christiansted, St. Croix, USVI 00820
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